The MeetingMate vision
Building a future where meeting content is yours. No lock-in, full user control, and transparent pricing.
Rethinking meeting management
At MeetingMate, we believe the way you manage your meeting content should serve you — not lock you in. We built MeetingMate to set a new standard: open access, best-in-class AI, and full user control, without compromise.
Why MeetingMate exists
The current landscape is full of walled gardens, restrictive exports, and subscriptions that silently ratchet up. We created MeetingMate because we were frustrated by legacy platforms — ones that gate your data, lag on AI innovation, and make it difficult to leave. We wanted something better: an app designed for people who care about owning their history, always having the sharpest tools, and knowing exactly what they're paying for.
With MeetingMate, your access is future-proof. You get uncompromising transcription and AI that stays at the leading edge, with no risk of your data ever being held hostage.
Data freedom by design
Your meetings, your data — full stop. Download all your content whenever you wish, no hoops to jump through. There's no fine print: delete something, and it's gone from our systems entirely. We don't hoard your information, we don't use it for secret model training, and we won't charge you for storing data you no longer want.
- •Download all your data at any time — no proprietary formats, no exit barriers.
- •Delete means delete — no retention, no hidden archives.
Access to the latest AI — without lock-in
Everyone should benefit from advances in AI, not just the companies building them. MeetingMate plugs into the best available transcription and language models, always keeping you at the frontier — no legacy tech, no lag. When better models arrive, you get them immediately. This means more accurate transcripts, smarter insights, and improved privacy — without waiting for quarterly update cycles.
API first
From the ground up, MeetingMate is built as an API-first platform. Every core capability — transcription, AI-driven insights, data management, and export — is accessible via robust, well-documented APIs, not just through the user interface. Being API-first empowers developers, teams, and integrators to automate workflows, embed MeetingMate features in their own apps, or extend meeting intelligence into custom dashboards and business systems.
This approach ensures users are never boxed in, can build on top of their own meeting data, and always have programmatic access to their full meeting history — future-proofing your knowledge assets as your stack evolves.
Transparent, cost-plus pricing
Most SaaS pricing is a black box — layered with bundles, seat fees, and surprise charges. We believe you should know exactly what you're paying for. MeetingMate uses a cost-plus model: we pass through the actual costs from our providers and add a flat 20% margin. No hidden fees, no unpredictable price hikes, no confusing tiers — just transparent pricing built for trust.
- •Transcription: You pay exactly what our transcription provider charges us, plus 20%.
- •AI features: The exact cost from the LLM provider, plus 20%.
- •Storage: Calculated per MB using current AWS S3 rates, plus 20%.
Currently, we do not charge for general hosting or database operations — but if these costs rise significantly, we'll share the full breakdown and distribute them proportionally, always with complete transparency.
How billing works
MeetingMate uses a simple prepaid credit system — no monthly invoices or surprise bills. You add credits to your account, and each time you use a service, we deduct the cost from your budget in real time.
- •Pay as you go: Top up your budget with credits when you need them. No subscriptions or minimums.
- •Real-time billing: Each charge is deducted at the cost-plus rate as you use services.
- •Full visibility: See every transaction in your Budget tab. The Logs tab shows exactly what each provider charged — down to the cent.
- •Zero balance: You can still access all existing meetings and notes, but new AI calls and transcripts pause until you top up.
- •Audio storage: Your audio remains stored while you have credits. If your balance drops below -$3, audio is deleted from S3, but transcripts and AI insights remain available.
Building for a better SaaS future
MeetingMate isn't just an app — it's our vision for where workplace software should go. Tools should earn your trust every day, not hold you hostage. We're open about our choices, relentless about improvement, and committed to putting users first, always.
If you're ready for meeting software that respects you, your data, and your future — welcome to MeetingMate.